01 — The challenge
A major Quebec distribution organization needed to automate its purchase invoice processing cycle — ingesting thousands of documents monthly from emails, EDI, scans and PDFs — and integrate them automatically into its ERP, with multi-level validation and supplier management system integration.
02 — What SIA delivered
SIA deployed an IBM Datacap enterprise capture solution for multi-channel ingestion, a centralized IBM FileNet repository for document lifecycle management, an IBM Content Navigator consolidated interface and deep ERP integration via webMethods ESB. Automatic validation workflows, multi-level approval and routing by department/value/supplier type were fully configured. The project was extended to organic certification (BIO Canada) in 2025.
03 — The results
Complete transition from paper and manual to fully digital
Automatic invoice validation against suppliers and purchase orders
Fully automated multi-level approval workflows
Direct ERP integration — zero manual data entry
Scope extension after 5 years of success (organic certification)
Technologies
Studios involved
AI Automation